ONE SANCTUM IMMERSION 2025 TERMS & CONDITIONS
One SANCTUM, a limited partnership duly established under Greek law, is the organizer of the event specified on the registration form (the “Event”).
One Sanctum does not provide in any way and/or means medical and psychiatric services of any kind that includes mental or neurological illnesses such as addictions, phychosis and any other condition that required specialized medical attention needed by people suffering from neurological, mental or other similar illnesses, addictions, psychoses, mental illnesses and diseases in general
One Sanctum is not a medical Centre and therefore does not provide medical and psychiatric services to the participants of its Events. One sanctum is not a religious commune or a political organization and therefore has no religious and political intentions.
1. Object
The following pages contain our Terms and Conditions ("Terms") applicable to the Event, in relation to the registration, participation, and where applicable cancellation of the attendees ("you", "your", "yours") of the Event. We reserve the right to reject any request notably for an Event, it deems inappropriate.
Binding effect
Upon submission of your completed online registration form, you are considered ‘registered’ (pending payment, where applicable). Please note that by submitting your registration, you agree to these Terms without modification and you enter into a binding contract with us when you register for the Event.
If you register for the Event on behalf of an entity, you agree to these Terms on behalf of that entity and its affiliates and you represent that you have the authority to do so. In such case, “you” and “your” will also refer to that entity. If you do not have such authority, or if you do not agree to any portion of these Terms, please do not register for the Event.
Programmes changes
It may be necessary to change the Event content and timing of the programme, the speakers, the date or the venue at any time prior to the Event. In that case, we will notify you but there will be no right to cancel. and you will be given the opportunity to cancel your registration, according to Section 3. Should you decide to cancel your registration for these grounds, we are not responsible nor liable for any costs and/or expenses you may incur due to the cancellation of your registration.
Language
We can translate these Terms into other languages for your convenience. The English language version is the version that governs these Terms. In case of any conflict between the English language version and a translated version, the English language version will prevail.
English will be the language spoken at the event and no translation services will available.
Payment of fees (where applicable)
If the Event is not free of charge, you undertake to pay the relevant fees (all taxes included) as specified on the registration form if you wish to attend the Event. The fees shall be paid in accordance with the conditions set out on the registration form. In the absence of specific conditions on the registration form, the fees shall be paid in accordance with the payment terms as set out on the invoice, but in any case, before the beginning of the Event.
Registration confirmation
You agree and understand that your registration for the Event is subject to our confirmation that will be sent to you via email. We are entitled to deny your registration without cause.
2. Cancellation by the Hosting Organisation
The Hosting Organisation may at any time, with or without giving notice, in its absolute discretion and without giving any reason, cancel your registration and/or cancel or postpone the Event, whether physical or virtual, change its venue or any of the other published particulars, or withdraw any invitation to attend. In case of cancellation of your registration by the Hosting Organisation and/or cancellation of the Event by the Hosting Organisation, the paid Event fees (if any) will be reimbursed to you in due time subject however to the provisions of section 11. We will carry out such reimbursement using the same means of payment as you used for the initial transaction, unless you have expressly agreed otherwise.
3. Cancellation of registration by you
Cancellation
Without prejudice in case of cancellation, or in case of no show, all fees remain due. We would however be pleased to accept a substitute participant without additional costs provided that you abide by these Terms in respect of the substitute participant. Should you decide to cancel your registration or withdraw, we are not responsible nor liable for any costs and/or expenses you may incur due to the cancellation of your registration.
4. Delegate MATERIAL
In most circumstances, papers will be issued on the day of the Event. This documentation is made available only to those attending the Event. This documentation is provided for your personal use and may not be reproduced, shared or distributed (whether in whole or part) by any method whatsoever without prior written permission given to you by the copyright owner.
5. Travel and hotel accommodation (where applicable)
You are fully responsible for making your own travel arrangements to and from the venue. Accommodations are included with your registration and will be provided in accordance to the registration package chosen, unless otherwise has been agreed. It is recommended that you check your visa requirements with your local embassy or consulate.
We will not be liable for any travel or accommodation formalities and/or expenses or if you are unable to attend the Event due to a Force Majeure event or any event out of our control. We recommend you to take out appropriate insurance against cancellation in addiction to health and accident insurance.
6. Assistance – Dietary requirements (where applicable)
If you need any special assistance (e.g. in relation to a person who is blind/visually impaired or a person with a physical disability), please contact the event organizer in advance by email to arrange such assistance at the Event.
Where applicable, you will be given the opportunity to mention any dietary requirement in the registration form and/or through the subscription process. Please note, we will endeavor to accommodate all dietary requirement, but no guarantees can be made.
7. Data Protection
By registering and/or by participating to the Event wherever physically or virtually via video conferencing or web conferencing platforms/tools, you acknowledge that your personal data will be collected and processed by us in order to organize such Event and manage your participation.
8. Photography and filming
By registering and/or by participating to the Event wherever physically or virtually via video conferencing or web conferencing platforms/tools, you acknowledge that certain sessions and/or social functions may be, photographed and/or filmed and/or web streamed and that some of these photos and video recordings can be used for the minutes of Event/meeting, news, promotional purposes, future marketing materials, illustration, information and dissemination activities via One SANCTUM’s own websites or inclusion on One SANCTUM’s social media pages which may process personal data according to their own policies. Should you have any concerns about this, or do not wish to be featured in any of these materials, please approach the Event planner and inform her/him on the day of the Event. However, you are advised that incidental inclusion of some images of yourself within any recording or photos may take place. Photos and recordings will be publicly available.
9. Force majeure
The Hosting Organisation will not be liable or responsible for any failure to perform, or delay in performance of, any of its obligations under these Terms that is caused by events outside its reasonable control ("Force Majeure event") and in such circumstances the Host Organisation may not reimburse any paid Event fees. A Force Majeure event means any event which is beyond our and/or your reasonable control, including but not limited to, Act of God, fire, flood, lightening, storm, earthquake or other climatic or meteorological catastrophes, failure or delay of common carrier or impairment or lack of adequate transportation facilities, accident or repair to machinery, act of sabotage including but not limited to piracy or hacking, embargo, government requirement or action including the imposition of sanctions by any country against Greece unless you have expressly agreed otherwise or a country in which a party is registered or a country in which the Event is deemed to be staged, war, civil or military authority, terrorism and industrial dispute, strike or labour disturbance, regulatory change or change in law, or any event or circumstance which puts at risk or endangers the health, safety or security of our and/or your personnel, which prevents and/or affects the performance of these Terms and/or the staging of the Event, and could not have been prevented, avoided or remedied by the party affected by the Force Majeure event (i.e. the party not able to perform) taking reasonable precautions (“Force Majeure Event”). Performance under these Terms is deemed to be suspended for the period that the Force Majeure event continues to affect performance. We and/or you will use our reasonable endeavours to bring the Force Majeure event to a close or to find a solution by which our and/or your obligations under these Terms may be performed despite the Force Majeure event.
10. Marketing
Please note that individuals and organisations cannot exhibit or hand out marketing material or other printed matter during the Event, unless by seeking prior written consent of the One SANCTUM and the Hosting Organisation.
Individuals and organisations wishing to display such marketing materials may contact us at info@onesanctum.org
11. Conduct at the Event
We are dedicated to making the Event a safe place for all.
You shall not display any content, adopt a conduct, or incite any person to commit an act, which:
is threatening, libelous, defamatory, or obscene;
would constitute a criminal offense, give rise to civil liability, or otherwise violate law in any manner.
infringes the intellectual property, privacy, or other rights of any third parties; or
You also consent not to hack or use our infrastructure for unethical, illegal or malicious activities. We may at any time, with or without giving notice, in our absolute discretion, rescind your registration or attendance at the Event in case of violation of these Terms without incurring any liabilities to you and/or any third party. In such event, all paid Event fees will not be reimbursed, and all Event fees shall remain due.
12. Liability
You are required to keep your personal belongings (including your computer and/or other devices) with you at all times and we accept no liability for damage to, or loss of, personal belongings. We do not accept any liability for any loss (including, without limitation, theft) occasioned on our premises and/or on any premises of any Event being staged at external venues save for any damages caused directly by our negligence in which circumstances and, to the extent permitted by law, our liability shall be limited to your paid Event fees.
To the extent permitted by law, we, and our affiliated companies as well as any video conferencing or web conferencing platforms’ system provider for the Event and each of its and their respective officers, directors, and other partners and employees, shall not be liable under any circumstances, whether in contract, or otherwise, with respect to the damages suffered in relation with the organisation and/or your registration for and/or participation to the Event for: (a) any indirect, consequential, punitive or exemplary damages, including, but not limited to, damages for loss of profits, loss of data, additional personnel costs or other intangible losses (even if we have been advised of the possibility of such damages), and/or (b) the cost of procurement of substitute services, and/or (c) any matters beyond our reasonable control, including Force Majeure event. You hereby expressly waive all claims against any of the aforementioned organisation and/or physical person for any of the aforementioned damages.
You understand and agree that we expressly disclaim all warranties of any kind, express or implied, including, but not limited to, implied warranties of merchantability, title, non-infringement and fitness for a particular purpose. By way of example, you hereby expressly waive all claims against us, against any and all of our affiliated companies as well as against any video conferencing or web conferencing platforms’ system provider for the Event for any of the following, understanding and agreeing that no warranty is made herein that (a) the Event will meet your requirements or expectations; (b) the Event will be uninterrupted, timely, secure, and/or error-free; and/or (c) the results that may be obtained from attending the Event will be accurate or reliable.
13. Update of Terms & Conditions, Governing Law and Jurisdiction
These Terms are effective from time of registration for and/or your participation to the Event; We may update these Terms at any time and will provide a written communication with changes made.
You agree that these Terms will be exclusively governed by the laws of Greece, without giving effect to any conflicts of law principles. Any dispute, claim or controversy arising out of, connected with or relating to the conclusion, validity, interpretation or performance of these Terms and/or ulterior agreements that could arise therefrom, will be under the exclusive jurisdiction of the competent courts of Athens, Greece.
One Sanctum LP is a Greek registered company with Tax number 801948937.